Academic System

Terms and Definitions



The following are the definitions for the terms and concepts mentioned within the academic system of Gaza University:

    • University: Gaza University.
    • Faculty: Any faculty within Gaza University.
    • Academic Advisor: A faculty member chosen by the academic department in the faculty to guide students in the process of registering for courses each semester and to monitor their academic progress from admission to graduation.
    • Academic Year: It consists of two academic semesters: the First semester and the Second semester. There may be an additional optional semester called the "Summer semester" that not all students are required to enroll in.
    • Semester: A time period of sixteen (16) weeks that includes both study hours and examination period.
    • Credit Hours: A unit of academic time assigned to a student upon successful completion of a course. Each course has a designated number of credit hours that the student studies weekly over the duration of the semester. The academic department in the faculty determines the credit hours for each course.
    • Office Hour: A designated time when a student can meet with their advisor or instructor for guidance or discussion. It is recorded for final-year students who have not completed one or two courses at most, provided that these courses are not offered in the semester in which the student is graduating, and it does not exceed the permissible academic load.
    • Academic Load: The academic load refers to the total number of credit hours that a student is allowed to enroll in during a single semester.
  • The minimum credit hours a student must take in both the First and Second semesters is 12 credit hours, and the maximum is 19 credit hours.
  • A student may reduce their credit hour load to 9 credit hours with the approval of the department chair and faculty dean if they have an acceptable reason. This request should be communicated to the Academic Affairs Office for approval and then forwarded to the Dean of Admissions and Registration.
  • A student is allowed to enroll in more than 19 credit hours, and it can reach up to 21 credit hours if their graduation depends on it.
  • The maximum academic load for the summer semester is 9 credit hours, but it can reach up to 12 credit hours if the student's graduation depends on it.
  • An academically warned student is not allowed to register for more than 12 credit hours in both the first and second semesters and not more than 6 credit hours in the summer semester.


    • Course: A study of academic subjects over the duration of a single semester, determined by the designated credit hours approved by the academic department.
    • Faculty Requirements: A set of courses that all students in the faculty must take, regardless of their majors. These requirements aim to provide a foundational base of knowledge and information.
    • Major Requirements: A set of courses specific to a particular field of study within the humanities and sciences. These courses are exclusively studied by students pursuing a specific major within the faculty.
    • Semester GPA: The result of the sum of the product of the grade earned in each course by its corresponding credit hours, divided by the total number of registered credit hours for that semester.
    • Cumulative GPA: The result of the sum of the product of the grade earned in each course by its corresponding credit hours, divided by the total number of cumulative credit hours until the calculation date.
    • Failing Grade (Zero Grade): A value of 40 marks is assigned to a failing grade. A zero grade is given in the following cases:
    • When a student fails a course and earns a grade of 40% or less.
    • When a student is absent from the final exam of one or more courses, or all courses, without an acceptable excuse.


Registration: The process by which a student enrolls in the courses they wish to study, based on the guidance of the academic advisor.

Withdrawal/Cancellation/Drop?: The cancellation of a student's registration in one or more courses during the designated period announced in the academic calendar for the semester, provided it does not fall below the minimum allowable registered credit hours.

Add/Addition: The addition of one or more courses after the regular registration period has ended, within the specified time frame and up to the maximum allowable registered credit hours.

Deferral/ Postponement: A temporary interruption of studies accompanied by a formal request and an acceptable excuse.

Leave of Absence/ Interruption: When a student discontinues his/her studies without notifying the relevant departments.

Withdrawal: The act of a student withdrawing from one or more courses after the add/drop period has passed.