- Terms And Definitions
- The System Of Studying At The University
- The University Awards The Following Degrees
- Admission To The University
- Registration And Academic/Study Load
- Withdrawal And Addition
- Student Enrollment
- Student Attendance
- Examinations, Grades, And GPA
- Academic Warning
- The Expulsion/dismiss From The University
- Repeating/Retaking Courses
- Transferring From One Faculty To Another Within Gaza University
- Transferring To Gaza University
- Deferral Of The Study
- Apology For Not Taking Exams
- General Regulations
Terms and Definitions
The following are the definitions for the terms and concepts mentioned within the academic system of Gaza University:
- University: Gaza University.
- Faculty: Any faculty within Gaza University.
- Academic Advisor: A faculty member chosen by the academic department in the faculty to guide students in the process of registering for courses each semester and to monitor their academic progress from admission to graduation.
- Academic Year: It consists of two academic semesters: the First semester and the Second semester. There may be an additional optional semester called the "Summer semester" that not all students are required to enroll in.
- Semester: A time period of sixteen (16) weeks that includes both study hours and examination period.
- Credit Hours: A unit of academic time assigned to a student upon successful completion of a course. Each course has a designated number of credit hours that the student studies weekly over the duration of the semester. The academic department in the faculty determines the credit hours for each course.
- Office Hour: A designated time when a student can meet with their advisor or instructor for guidance or discussion. It is recorded for final-year students who have not completed one or two courses at most, provided that these courses are not offered in the semester in which the student is graduating, and it does not exceed the permissible academic load.
- Academic Load: The academic load refers to the total number of credit hours that a student is allowed to enroll in during a single semester.
- The minimum credit hours a student must take in both the First and Second semesters is 12 credit hours, and the maximum is 19 credit hours.
- A student may reduce their credit hour load to 9 credit hours with the approval of the department chair and faculty dean if they have an acceptable reason. This request should be communicated to the Academic Affairs Office for approval and then forwarded to the Dean of Admissions and Registration.
- A student is allowed to enroll in more than 19 credit hours, and it can reach up to 21 credit hours if their graduation depends on it.
- The maximum academic load for the summer semester is 9 credit hours, but it can reach up to 12 credit hours if the student's graduation depends on it.
- An academically warned student is not allowed to register for more than 12 credit hours in both the first and second semesters and not more than 6 credit hours in the summer semester.
- Course: A study of academic subjects over the duration of a single semester, determined by the designated credit hours approved by the academic department.
- Faculty Requirements: A set of courses that all students in the faculty must take, regardless of their majors. These requirements aim to provide a foundational base of knowledge and information.
- Major Requirements: A set of courses specific to a particular field of study within the humanities and sciences. These courses are exclusively studied by students pursuing a specific major within the faculty.
- Semester GPA: The result of the sum of the product of the grade earned in each course by its corresponding credit hours, divided by the total number of registered credit hours for that semester.
- Cumulative GPA: The result of the sum of the product of the grade earned in each course by its corresponding credit hours, divided by the total number of cumulative credit hours until the calculation date.
- Failing Grade (Zero Grade): A value of 40 marks is assigned to a failing grade. A zero grade is given in the following cases:
- When a student fails a course and earns a grade of 40% or less.
- When a student is absent from the final exam of one or more courses, or all courses, without an acceptable excuse.
Registration: The process by which a student enrolls in the courses they wish to study, based on the guidance of the academic advisor.
Withdrawal/Cancellation/Drop?: The cancellation of a student's registration in one or more courses during the designated period announced in the academic calendar for the semester, provided it does not fall below the minimum allowable registered credit hours.
Add/Addition: The addition of one or more courses after the regular registration period has ended, within the specified time frame and up to the maximum allowable registered credit hours.
Deferral/ Postponement: A temporary interruption of studies accompanied by a formal request and an acceptable excuse.
Leave of Absence/ Interruption: When a student discontinues his/her studies without notifying the relevant departments.
Withdrawal: The act of a student withdrawing from one or more courses after the add/drop period has passed.
The system of studying at the university
The university follows the Credit Hour System in its teaching.
The university awards the following degrees
- Bachelor's Degree: It is granted by Gaza University upon fulfilling the degree requirements (successfully completing the minimum required credit hours for the respective faculty, which is 131-135 credit hours) in the following disciplines:
- Faculty of Engineering
- Faculty of Computer Science and Information Technology
- Faculty of Communication and Languages
- Faculty of Administrative and Financial Sciences
- Faculty of Law
- Faculty of Education
- Faculty of Medical Sciences (Nursing Program)
- Intermediate Studies Programs
- Postgraduate Programs:
- Public Relations and Media Program
- Public Administration Program
- Private Law and Information Technology Program
- Teaching Methods Program / English Language Track
The university awards the First Class Honors as follows:
A) First Class Honors is awarded to students who achieve an overall grade of "Excellent" provided that they have obtained an excellent grade in all academic terms, including summer terms, and have not failed any course during their university studies.
B) Second Class Honors is awarded to students who achieve an overall grade lower than "Excellent" but not less than "Very Good" in academic terms, and have not failed any course during their university studies.
Admission to the university
Firstly, the conditions for submitting an application for admission to the university are as follows:
- The student must have a high school diploma (Tawjihi in Palestine) or its equivalent.
- The student's grade point average in high school should not be lower than the percentage determined by the Ministry of Education and Higher Education.
- The student must submit the application for admission to the university within the announced deadlines at the beginning of each academic semester.
- The required documents must be attached to the application to complete the admission process, along with the payment of the admission application fee.
Secondly, the required documents to complete the admission process are as follows:
- Original high school diploma or its equivalent, or a certified copy thereof according to the regulations.
- Copy of the birth certificate.
- Copy of the ID card or passport.
- Written commitment from the student to abide by the laws and regulations in the university.
Thirdly, the Student Admission Committee:
- The university council establishes a committee at the beginning of each academic year to set the admission criteria.
- A specific number of students are accepted in each faculty based on a study submitted by the faculty council, taking into consideration the capabilities of each department within the faculty and in line with the needs of the community.
Fourthly, Cancellation of Admission:
The student's admission is canceled in the following cases:
- If the student does not enroll in the university within the specified period for enrollment, which should not exceed two weeks from the start of classes in the first semester.
- If false information is provided in the admission application form or if forged documents are submitted.
- If the admission is not in accordance with the prescribed instructions and procedures.
- If the student fails to pay the required tuition fees within two weeks from the start of classes.
Fifthly, Admission of Bachelor's Degree Holders:
The university accepts applicants who hold a Bachelor's degree to pursue a new specialization.
First: Admission of Bachelor's degree holders from Gaza University.
Secondly: Admission of Bachelor's degree holders from outside Gaza University.
Registration and Academic/Study Load:
- A student is not allowed to obtain a Bachelor's degree in less than three academic years, or more than seven academic years.
- The duration of a regular academic semester is 16 weeks, including examinations.
- In the case of a summer semester, its duration is 8 academic weeks, during which the number of credit hours for each course is doubled.
- The registration of courses takes place during the week preceding the start of the academic semester under the supervision of the academic advisor.
- A student is not allowed to register for a course that has a prerequisite before completing the prerequisite course. However, they may be allowed to register for both courses in the same semester if the student has already completed the prerequisite course and failed it.
Withdrawal and Addition
- A student is allowed to withdraw from any course within the first four weeks of the academic semester, provided that their academic load does not fall below 12 credit hours.
- A student may add additional courses to their academic load within the first four weeks of the academic semester, as long as their total academic load does not exceed 19 credit hours.
- A student is permitted to withdraw from any course(s) after the first four weeks of the academic semester and up to one week before the start of the final examinations. In this case, the student forfeits the right to a refund of the course(s) fees, and a grade of "W" (Withdrawn) will be recorded on the transcript, while ensuring that the minimum academic load of 12 credit hours is maintained.
- A student is considered enrolled in the university upon payment of the tuition fees within the specified deadlines.
- Enrollment in multiple university degrees simultaneously is not permitted.
- Student enrollment may be suspended in the following cases:
- Failure to pay the prescribed fees within the specified deadlines.
- Voluntary withdrawal from studies based on a written request from the student.
- Issuance of a disciplinary decision against the student in accordance with the university's disciplinary regulations.
- All university students are required to attend all theoretical lectures, practical lessons, and applied sessions with a minimum attendance rate of 75% of the course hours.
- If a student's absences exceed 25% of the course hours and they have an acceptable excuse approved by the faculty council, they are allowed to take the final exam at the end of the semester.
- If a student's absences exceed 25% of the course hours without an acceptable excuse, they will receive a zero grade for the course and be considered as having failed it.
- Medical excuses must be supported by a certificate/document issued by an official healthcare institution and approved by the university's medical department. This certificate should be submitted to the college dean within a week from the date of the student's absence.
Examinations, Grades, and GPA
- Examinations are held at the end of each semester, and grades are calculated for each course as follows:
- In theoretical courses, 60% of the grade is allocated to the final written exam, and 40% includes the midterm exam and class work.
- In scientific courses, 60% of the grade is allocated to the final written exam, and 40% includes class work and practical work.
- Class work for each course includes oral exams, reports, research papers, lab work, and practical assignments.
- Deans of Faculties, in coordination with the Academic Affairs Department, are responsible for organizing the examination procedures for each semester and supervising them.
- The course instructor corrects the exam papers, records the semester grades, and verifies them.
- Final exam papers are kept for one semester in the examination department before being destroyed.
- A student is allowed to request a review of his/her grades in any course within two weeks of the results announcement. The student must pay the required fees, and the dean of the faculty, in coordination with the course instructor and the examination department, verifies the accuracy of the grades and that all answers have been corrected.
- The review process of students' papers should be completed within one week from the date of the request.
- The final grade cannot be modified after the results announcement, except in cases where the student's rights are proven after the review.
- If a student is absent from the midterm exam with an acceptable excuse and it is not feasible to conduct a makeup exam, his/her final exam can be calculated from 100 in theoretical courses and 80 in courses with practical sessions.
- A zero grade is recorded for a student who is absent from the final exam of any course without an acceptable excuse.
- The Registrar's Department records the symbol "I" for incomplete for a student who is absent from the final exam with an excuse accepted by the faculty dean. The Academic Affairs Department is notified, and the student can take the makeup exam in the following semester.
- The Registrar's Department records the symbol "W" for withdrawal for a student who withdraws from a course with an accepted excuse and does not take the final exam in that course. The course must be registered again, taking into consideration Section 5, Clause 3 of this regulation.
- If a student's graduation is delayed due to one or more courses, not exceeding six credit hours, that were not offered during the current semester and the student previously failed in those courses, the student is allowed to register for and take those courses within the allowed course load
Secondly - Grades and GPA:
Grading for courses is as follows:
- A student is considered passing in a course if they obtain a final grade of 60% or higher.
- A student is considered enrolled in the first level/year upon registration at the university.
A student is considered enrolled in the second level/year after successfully completing (32) credit hours.
A student is considered enrolled in the third level/year after successfully completing (68) credit hours.
A student is considered enrolled in the fourth level/year after successfully completing (102) credit hours.
90% and above
80% - 89%
70% - 79%
60% - 69%
90% and above
80% - 89%
70% - 79%
60% - 69%
- The university grants a minimum grade of (40) to a course in which a student fails with a score lower than (40).
- Decimal fractions do not appear in the final results of the courses.
not issued an academic warning
- A student is not issued an academic warning until they have completed two academic semesters from the date of their enrollment in the college.
- An academic warning is issued to any student who obtains a cumulative GPA of less than 65%, except for students who have successfully completed (102) credit hours.
- The student is required to resolve the academic warning within a maximum period of two academic semesters by raising their cumulative GPA to 65% or above.
- The summer semester is not included in the considerations for the academic warning.
- The following restrictions apply to students subject to an academic warning:
- They are not allowed to register for more than (15) credit hours if their cumulative GPA falls between 60% and less than 65%.
- They are not allowed to register for more than (12) credit hours if their cumulative GPA is less than 60%.
- A student under academic warning is not permitted to begin their specialization.
- A student will be dismissed from the faculty in the following cases:
- If they fail to resolve the academic warning within the specified period, which is two academic semesters.
- If they obtain a cumulative GPA of less than 50% at the end of the second semester since their enrollment in the faculty.
- A student who has been dismissed from the faculty due to academic reasons has the right to enroll in another faculty if their high school grades permit.
- The decision to dismiss a student from the faculty is not finalized until it is approved by the university council.
The expulsion/dismiss from the university
- A student will be dismissed from the university in the following cases:
- If a disciplinary decision is issued against them by the disciplinary committee according to the university's disciplinary regulations.
- If more than seven academic years have passed since their admission to the college.
- No student can be dismissed from the university without a decision from the university council.
- In the case of retaking any course in which the student has previously failed, it will be indicated with a re-enrollment mark (R).
- The students are allowed to retake courses in which they have previously passed only once, provided that they are offered in that semester and for the following cases:
- To improve their GPA for the purpose of specialization.
- To improve their GPA for the purpose of lifting academic warning.
- To improve their GPA for the purpose of graduation.
- To improve their GPA for the purpose of raising the cumulative GPA.
- In all the above cases, the highest grade is recorded.
- In the case of retaking a course, the credit hours of that course are counted towards the required total credit hours for the cumulative GPA only once, and it is indicated with (M) in front of it.
- In the case of replacing any course with another course within the academic plan from elective courses, the old course is indicated with (S) and its grade is not included in the cumulative GPA.
Transferring from one faculty to another within Gaza University
A student is allowed to transfer from one faculty to another within Gaza University under the following conditions:
- The student can transfer from one college to another within two weeks from the beginning of each semester.
- There should be available spots in the college the student wishes to transfer to, taking into consideration the minimum number of students required in the departments of the faculties.
- The student's high school GPA should be acceptable in the college they wish to transfer to.
- The student must submit a transfer request to the Admission and Registration Deanship.
- If the transfer is accepted, the courses the student has taken before the transfer will not be counted unless they are part of the curriculum of the faculty they transferred to.
- The transfer will be approved by the deans of the relevant colleges and the Vice President for Academic Affairs.
- If a student has been dismissed from their faculty due to academic reasons and has been accepted into another faculty, the courses they have completed will be counted according to the curriculum of the faculty they transferred to.
- The transfer process will only be considered valid if the student receives a written notification from the Admission and Registration Deanship regarding the transfer, following the following conditions:
a) Payment of transfer application fees.
b) Payment of any outstanding tuition fees from previous years, if applicable.
- The above conditions also apply to students transferring from one department to another within the same faculty.
Transferring to Gaza University
Students are allowed to transfer from other universities to Gaza University according to the following conditions:
- Submit a transfer request to the Admission and Registration Deanship within two weeks before the start of each semester.
- Availability of vacant seats in the college the student wishes to transfer to.
- The student's high school GPA should be equivalent to the admission requirements at Gaza University.
- The university or college from which the student is transferring must be recognized.
- The student must have completed at least two semesters of study at the transferring university with a minimum overall grade of 70% or "Good".
- The Admission and Registration Deanship reviews the transfer requests, verifies compliance with the previous conditions, and refers them to the relevant faculty for further evaluation and appropriate recommendation.
- Academic equivalency is conducted for students recommended for acceptance by the faculty. Their successfully completed courses with a grade of "Good" or 70% or higher are considered in accordance with the curriculum of the faculty.
- The courses successfully completed and equivalency approved are indicated as "equivalency" in the student's transcript and are not included in the overall GPA.
- The Academic Affairs submits the names of recommended transfer students, including their academic equivalency, to the University Council for approval.
- The transferred student at Gaza University must complete a minimum of 72 credit hours (equivalent to four semesters) to be eligible for a bachelor's degree awarded by the university.
Deferral of the Study
- The student should submit a request for study deferral to the Admission and Registration Department during the add/drop period at the beginning of the semester, after paying the application fees.
- After completing one semester of study, and for reasons deemed acceptable by the Admission and Registration Department, the student may defer their studies for a period not exceeding two years, whether continuously or intermittently. The faculty dean should be informed of the deferment.
- Requests for deferment submitted during the addition/add period may be considered for compelling and acceptable reasons by the University Council.
- The period of deferment is not counted towards the maximum duration allowed for obtaining the undergraduate degree.
- The student is not required to pay tuition fees during the deferment period. They are not allowed to withdraw the fees already paid prior to the deferment request. After approval of the deferment, the fees are carried forward until the student resumes their studies. The student is obligated to pay any difference in fees in case of an increase during the deferment period.
- If the deferment is not granted according to the aforementioned conditions, and the student is absent from studies for a maximum of four semesters without paying the tuition fees within the specified deadlines, their enrollment is considered void unless an acceptable excuse is provided and accepted by the University Council. If the excuse is accepted, the required fees for the period of absence must be paid.
If a student interrupts his/her studies, he/she can be reenrolled after submitting a reenrollment request and paying the applicable fees to the Admission and Registration Department, based on the following cases:
- Absence from one to four semesters:
- Submit an acceptable excuse to the Admission and Registration Department and the faculty dean.
- Pay the reinstatement fees for the period of absence, which amounts to 30 Jordanian dinars per semester.
- Absence for more than four semesters:
- Submit an acceptable excuse to the Admission and Registration Department, the college dean, and obtain approval from the University Council.
- Pay the reinstatement fees for the period of absence, which amounts to 30 Jordanian dinars per semester.
Apology for Not Taking Exams
- Requests to excuse from taking exams are accepted after obtaining the approval of the dean of the relevant faculty in the following cases:
- Medical excuses: (surgical procedures, hospitalization, childbirth) The student should submit a certified medical certificate from a hospital or specialized clinic affiliated with or recognized by the university, within the maximum deadline of the end of the exams. The request should be submitted to the dean of the faculty along with the application form available at the Admission and Registration Department.
- Other excuses: (death of a close first-degree relative, road accidents, urgent travel to renew residency) The student should submit an excuse request to the dean of the college along with the application form available at the Admission and Registration Department and attach the required supporting documents.
- Excuse requests submitted after the completion of the exams are not considered.
- The deans of the colleges provide the Admission and Registration Department with the names of students whose excuses have been accepted in various colleges immediately after the completion of the exams and before the announcement of the results.
- The excused courses are not counted as failed courses for the excused student. They are marked with the symbol "I" (incomplete) and considered as not completed.
- The excused student will take the exams for the excused courses during the following semester.
- A mark of "W" (withdrawn) is recorded for the student who did not sit for the exams, along with the excused students. The student needs to register for the excused course again, taking into consideration the provisions stated in Article (5), Clause (3) of this regulation.
- An academic year consists of two semesters, with the possibility of an additional summer semester.
- University fees are payable at the beginning of each semester, within specified deadlines. The installment of fees is only allowed in exceptional cases approved by the relevant authority. Students are permitted to withdraw their files and receive a refund of their university fees according to the following conditions:
- 90% of the fees can be refunded during the first week of the semester.
- 70% of the fees can be refunded during the second week of the semester.
- Half of the fees can be refunded during the third week of the semester.
- After three weeks of the start of the academic term, students are not allowed to receive any refund, and the fees cannot be transferred to another student.
- The Admission and Registration Department is responsible for regularly providing the different faculties with the required data about their students.
- The Faculty Dean, in coordination with the Admission and Registration Department, is responsible for monitoring the academic records of each student enrolled in any department of the faculty, verifying their eligibility for graduation, and notifying the student periodically.
- The graduation certificate is awarded upon fulfillment of the requirements, and the graduation ceremony takes place once at the end of each academic year.
- The student must obtain a clearance certificate from the university to complete their graduation procedures.
- A student who has withdrawn or transferred from a college for academic reasons is not allowed to be admitted back to the same college.
- The University Council is the authorized body to interpret these regulations.