1. Guidance Unit: An introductory program for new students is provided, along with a tour around the university and its facilities so that students can be familiarized with the university system, rules and facilities.
2. Academic Supervision Unit: The colleges assign an academic advisor for each group of students to help them choose their courses and guide them through their program of study until they graduate.
3. Student Affairs Unit: The duty of the unit is to supervise extracurricular activities, encourage the organization of educational programs and set up meeting and activities. The department includes a specialized staff of educators and psychologists to help students overcome psychological problems caused by personal, family, social or academic issues.
Criteria for Admission
1. A certain secondary school average that is decided by the Ministry of Education.
2. Entrance exam.
3. Personal interviews.
4. Topic of study.
5. Per the Ministry's instructions, students who hold a high school diploma may register for the B.A. degree.
Registration procedures
Please check out the Article  (3) from the Academic System: Admission at the university

I. Requirements
1- Submitting a Secondary certificate or equivalent certificate, provided that it does not exceed five years.
2- Getting the average set by the Ministry of Education.
3- Submitting an application on the advertised due dates at the beginning of each semester.
4- Other required documents and application fees receipt.
II.   Required Documents
1- Original general secondary certificate or equivalent certificate, or a certified copy. 
2- Birth certificate or a certified copy.
3- Two personal photos (size 4*6).
4- A written commitment for the university rules and regulations.
III. Student Admissions Committee.
(1)  The Board of Directors of the university sets the acceptance criteria at the beginning of each year.
(2)  Acceptance of a certain number of students is based on each college's survey of its needs and society's needs.
IV. Cancellation of Admission
Student admission is cancelled in the following cases:
(1)  If the student does not join the university within the permitted period that does not exceed two weeks of the beginning of the semester of the first year of college.
(2)  If s/he submits an invalid application form or submitted false documents.
(3)  If the acceptance is inconsistent with the admission procedures.
(4)  If s/he does not pay tuitionfees within two weeks from the beginning of the semester.
IV- Acceptance of First University Degree Students
The university accepts bachelor degree holders starting a new specialization under the following conditions:
First: Acceptance of bachelor degree students from Gaza University:
.Acceptable high school average in the intended college.
.Equation of studied courses are made according to success degree and the study plan.
Second: Acceptance of Bachelor degree holders from outside Gaza University
. A certificate issued from a recognized university.
. A minimal average of “Good”.
.Approval by the college for which he/she is applying.
.Treated equally as students coming from other universities and following the same equation procedures.

(1) A student is not allowed to get his/her B.A. in fewer than three years of study or in more than seven years.
(2) The semester is sixteen weeks long, including exam weeks.
(3) The summer course is eight weeks long, with a doubled number of credit hours approved for each subject.
(4) Registered credit hours are maximum (21) and minimum (12) hours.
(5) The registration process takes place a week before the start of the semester directed by the academic advisor.
(6) The student is not permitted to register to study a course before completing its pre-requisite course. The student may register for a course along with its pre-requisite course if s/he failed previously in the pre-requisite course.

(1) A student may withdraw from any course within the first four weeks of the semester, taking into consideration that his/her load is not less than twelve hours.
(2) A student may add courses within the first four weeks of the semester, taking into consideration that his/her load does not exceed 21 hours. 
(3) The student may withdraw from any of his/her courses after four weeks from the beginning of the semester until the beginning of final exam week. In this case, the student loses his/her right to refund any fees and will receive a (W) mark on his/her transcript.

(1) The student is considered a regular student at the university after paying tuition on time.
(2) The student is not permitted to register for more than one university degree at one time.
(3) A student's registration is suspended under the following conditions:

-If tuition is not paid by the due date.
-If s/he withdraws from his/her study courses by a written request.
-If a disciplinary decision is taken against his/her.

1. Students must attend all the theoretical and practical classes. The student attendance must not be less than 75% of the assigned classes.
2. If the student is absent for more  than 25% of the assigned classes with an acceptable excuse, s/he is allowed to take his/her final exam.
3. If the student is absent for more than 25% of the assigned classes without an acceptable excuse, s/he is given an academic zero and fails the course.
4. An illness excuse must be certified from an official medical organization and from the medical department at the university.

I: Exams:

1. Exams start at the end of each semester. Marks are calculated as follows:-

. In theoretical courses, 70% of the grade is allocated to the midterm and final written exam and 30% is allocated to the semester work.
. In scientific courses, 60% is allocated to the final written exam and 40% to the semester work.
. Semester work in each course includes the following:-

- Oral examinations, reports, and papers in addition to laboratory and practical work.
-Written examinations.

2. The deans, in coordination with Academic Affairs, organize and supervise each semester's examinations.
3. The instructor shall correct the exam papers, fill in the grades and revise them.
4. The final examination papers at the end of each semester are kept for one semester in the colleges and then the departments may dispose of them.
5. Within two weeks after announcing results, a student may apply for revising his/her marks for any course by filling out the prescribed form and paying the required fees. The dean must revise the marks with the instructor.
6. The revising work should be finished within nine weeks of the date of application.
7. The final score may not be modified after the announcement of the results unless it is proved that the student has this right after revision.  
8.  The student who misses the midterm exam with an acceptable excuse may have the final exam out of 100 in theoretical courses and out of 80 in practical courses.
9. The university zero is given to the student who misses the final exam for each course without any acceptable excuse.
10. The Department of Admission and Registration uses (I)"Incomplete" for the student who misses the final exam with an acceptable excuse and informs Academic Affairs about this. The student is allowed to sit for the exam during the next semester.
11. The Admission and Registration Department uses the symbol (W) "Withdraw" for the student who has an acceptable excuse and could not sit for the Incomplete exam. The student has to register that course again according to the item (5), article (3)
12. The student may register to sit for exams of no more than six study hours of the courses s/he failed previously. This is permitted only if his/her graduation depends on such courses, even if these courses are not offered for his/her graduation semester.

II – Grades:

1. The student passes the course if s/he gets 60% and above.
2. The student is registered at the first level as soon as s/he registers in the university.
-The student is registered at the second level if s/he successfully completes (32) credit hours.
- The student is registered at the third level if s/he successfully completes (68) credit hours.
- The student is registered at the fourth grade if s/he successfully completes (102) credit hours.

3. Grade Key:

4. The University Zero is 40%. It is given in cases which a student receives less than 40%.
5. No decimal fractions are shown in the final results of courses.

1. In case of re-taking any course the student failed previously, the symbol (R) will appear on the student's transcript.
2. The student is allowed to re-take courses s/he has previously passed for the following reasons:

• To improve his/her average to specialize in certain colleges.
• To improve his/her average and to cancel academic probation.
• To improve his/her average to graduate. 
• To improve his/her cumulative average.

3. In all the previous cases, the highest grade is registered.
4. In case of re-taking any course, the course hours are included in the cumulative average and the symbol (M) is used in front of it.
5. In case of replacing an elective course with another within the study plan, the symbol (S) will appear in front of the previous course and its mark will not be included in the cumulative average.

A student may transfer from one college to another only one time and only under the following conditions:
1. Transfer occurs within two weeks of the beginning of the semester.
2. There is vacancy at the student’s desired college, taking into consideration the minimum numbers of students determined for each college.
3. The student’s average in secondary school is acceptable at the desired college.
4. The student submits the transfer application to the Registration Department.
5. In case of acceptance of transfer, previously completed courses are not considered if they are not included in the study plan of the new college.
6. Student may transfer if they obtain the acceptance of the college deans and the approval of the vice president of Academic Affairs.
7. If a student is dismissed from one college for an academic reason and is later admitted to another college, previously completed courses are considered if they are included in the new college plan.
8. The transfer process is not carried out unless the student has a written notice from the Admission and Administration Department under the following conditions:

-Payment of the transfer fees, and
-Payment of any tuition fees the student owes.

9. A student transferred from one department to another within the same college is subject to the same previous conditions.

A student may transfer to Gaza University from another university under the following conditions:
1. The student applies to the Deanship of Admission and Registration at least two (2) weeks prior to the beginning of the semester.
2. There is vacancy at the student’s desired college.
3. The student demonstrates that his/her average in secondary school is acceptable at the desired college.
4. The student transfers from a recognized university or college.
5. The student has completed at least two (2) semesters at his/her previous university with an overall average of seventy percent (70%).
6. The Admission and Registration Department reviews the transfer application then reports to the college deanship requesting further review of the application and decision.
7. An academic equivalence shall be carried out for transferred student for courses successfully completed with an average of at least seventy percent (70%).
8. Courses approved for transfer will have the symbol of (equivalent) on the transcript but will not be included in the overall average.
9. Academic Affairs reports the names of the accepted transferred students and their equivalence of grades to the university board of members for final approval.  
10.  The transferred student shall study a minimum of seventy-two (72) credit hours, or four (4) semesters, to receive the BA degree from GU.

1. A student may apply to defer their studies within four (4) weeks of the beginning of the semester provided they have paid the application fees.
2. A student may defer their studies for no more than two (2) years, with approval of the Admission and Registration Department, and after successful completion of at least one (1) semester at GU.
3. Deferment applications presented after four weeks may be reviewed after showing an acceptable excuse.
4. The deferment period is not included in the maximum period required to get the first degree.
5. The student does not pay tuition fees during the deferment period and the previously paid tuition is deferred too.
6. The student's registration is to be cancelled in case s/he does not defer his/her study in accordance with the provisions of Article (4).

Any student who deliberately suspends their study may apply for readmission and pay tuition in the Admission and Registration Department in the following cases:
1. Suspension of study for 1-4 semesters:

. Student should provide an acceptable excuse.
. Student should pay tuition for the suspension period: 35 J.D. for each semester.

2. Suspension of study for more than four semesters:

. Student should provide an acceptable excuse.
. Student should pay tuition for the suspension period: 35 J.D. for each semester.

1. Excuses for not entering exams are accepted after the college dean issues approval in the following cases:

. Sick leaves (surgeries, admission to hospital, delivery): student is required to submit a medical certificate from the hospital or university clinic by the end of the exams.
. Other excuses (death of a relative, road accident, urgent travel): student is required to submit an application, documentation and proof. 

2. Excusesare not accepted after the end of the exams.
3. The colleges provide the Admission and Registration Department with the students' names after the end of exams and before the exam results.
4. Students excused for missing exams shall not fail such courses as these courses are to be considered Incomplete.
5. Students excused for missing exams shall be tested on these courses during the following semester.
6. Students shall get a (W) symbol for any course whose exam they do not complete.  They shall register to repeat that course with consideration to article (5) item (3) herein.

1. The academic year has two semesters that may be followed by a summer course.
2. Tuition shall be paid at the beginning of each semester. Installments are subject to stakeholder consent. Student may withdraw their files and recover their fees under these conditions:

. Reclaim 90% of the fees during the first week of the beginning of study.
. Reclaim 70% of the fees during the second week of the beginning of study.
. Reclaim 50% of the fees during the third week of the beginning of study.
. Student shall not recover any amount of the fees after three weeks of the beginning of study.

3. The Admission and Registration Department provides the colleges with regularly updated data about their students.
4. College Deanship in coordination with the Admission and Registration Department shall be responsible for following the academic record for each registered student in the college and monitoring his/her progress toward potential graduation. The college informs the student regularly about such information.
5. A graduation certificate shall be granted when it is due and the graduation ceremony is to be held once a year.
6. The student must receive approval from the university to complete his/her graduation procedures.
7. A students’ readmission to a college s/he withdrew or transferred from for academic reasons may not be accepted.
8. The university is the authorized body to interpret this system.