Introduction to Administration Affairs Administrative Affairs Department is one of prominent departments. It is authorized to supervise the work progression of the diverse administrative sections. It depends on Vice President for Administrative and Financial Affairs where the essential role of the Department is to plan, organize, direct, and follow up all administrative works. Moreover, it exerts special efforts in the development process at all levels. In addition, provide the required services for different deanships and departments. Department of Administrative Affairs works to implement all the systems, regulations and decisions related to entire administrative work at the university. It also provides deanships and departments of human resources requirements and logistical support. Moreover, Administrative Department Affairs discharges duties to come up with services through the diverse units and departments that together work to boost and accomplish the objectives of university educational process.
Administrative Department Units:
First: Staff Affairs Unit:
Major Duty unit:
Directing and developing the recruitment mechanism, selection, hiring and contracting the inclusive staff at the university. Regularly, control employees working hours through following up and afterword their show up and leave.
Organizing academic and administrative staff affairs in accordance with the university's regulations in terms of transference, assignments, promotions, and vacations as long as creating a file for each employee.
Control and follow up the procedures to grant academic administrative types of staff vacations.
Preparing all employees related statistics, work and constant updating the statistics. Second:
Supplies and purchasing Unit It includes two sections: Purchase Department Stores Department Important Duty Unit: Carrying out purchase various requests in terms of colleges and departments to implement the procedures based on purchase system. Offering different order to work on them according to the purchase department system.
*Matching the university departments and colleges requirements.
*Preparing purchasing documents, completing them based on with the regulations and instructions, and referring them to the college treasury for disbursement in accordance with the regulations and instruction.
*Carrying out periodic and yearly inventory stores to implement the required procedures needed for that.
*Distributing supplies to various faculties and departments in the university according to proper administrative procedures. Constantly, preserving the university's fixed and mobile properties to constant secure effective work. Third: Engineering and Maintenance Unit Important Duties Unit: *Carrying out all maintenance works for buildings including construction, electrical works, mechanical and sanitary works.
*Preparing engineering plans, technical specifications, and schedules for the proposed projects.
*Supervising the university buildings, applying specifications, and counting all items.
*Preparing ordered documents for university projects based on quantity bills in terms of special conditions and general specifications Fourth: Security and Support Services Unit Important Duties Unit:
Preparing university diverse facilities in regarding to workshops, celebrations, discussions and visiting delegations. Cleanliness and arrangement of all university facilities Maintaining university security, properties and facilities during day working hours and night. Providing calm and stability inside university buildings and campus to provide comfortable environment for conducting teaching process.
Following up the work of university's gardens, corridors, and entrances to manifest colorful campus. University Library Gaza University Library was established since its foundation in 2006 to be a scientific, cultural and institutional reference in traditional and electronic forms The library comprises a good number of books, periodicals, references, bulletins and CDs. Moreover, it also includes thousands of titles in both Arabic and English.
In addition, e-books include complete copies and scientific references in the fields of the university’s specialization where students and professors view and benefit from the connected computer to university network. It is eminent to highlight the continuing supply process according to available capabilities due to the blockade imposed on Gaza Strip. The library is divided into books and references for faculties and disciplines taught at the university and various types of books on human sciences that mainly aim at serving the faculty and students inside and outside the campus. The library adopts the computerized system in its entire technical and administrative works, employs a special program at university library since it contains classification and indexing of the library holdings.
In addition, the presence of automatic lending automated search and book reservations from outside university in order to save time and effort for beneficiary in getting information containers, which the beneficiary needs easily and fast ways.
University focuses on the importance of scientific and technological development in the world of books and libraries and provide contributions to electronic databases.
Hence, these subscriptions allow useful rules including many electronic books, periodicals, bulletins, theses and magazines. University administration policy determines to provide information and facilitate ways to access it.
It is worth to note that Gaza University Library is a member of Palestinian Libraries and Information Association (PALICO) which aims to keep pace with the technological information development of information as well as cooperate with local and international institutions to support and develop information services. Library Mission: The library mission is mainly supports educational process and scientific research to achieve advanced and distinguished level of students and faculty to keep pace with scientific and technological development in all fields.
The most important are curricula and university courses through developing collections with various containers while providing electronic information sources in different fields of human knowledge to meet the university house needs consisting of teaching staff, employees and students.
In addition, university enhances mutual interaction between the university library and other university libraries by conducting mutual and combined cooperation agreements to provide possible number of information sources for the recipient. Library policy The library's holdings consist of many books, periodicals, references, pamphlets and CDs in both Arabic and English Three copies of single titles should be deposited in the case of reference books, and six copies of titles in the case of non-reference books. In addition, attention is taken to provide university academic books, either purchasing books giving gifts. University library has subscription to several electronic databases to allow benefiting from the books, periodicals, pamphlets and theses abound. Library Services Library services are divided into two main sections: First: Technical Services It includes everything related to the technical procedures and operations carried out by the library staff. The most important issue is the process of supplying, indexing, categorizing and entering data electronically through the library program designated. Second: Public Services Incorporated Services:
a. Beneficiary Services Incorporated Items: Answering the Library Beneficiaries Questions and Inquiries.
• Personal guidance for library visitors uses the library program and its relationship to arrange contents to reach the required book in the fastest time and least effort.
B. Borrowing service including the following items:
1. Lending books are allowed to be borrowed using computerized systems (the library program).
2.Retrieving inspecting the books on return period
3. Paying fines on delayed return and inspecting.
* Borrowing Period: Target group Borrowing period Books number renewal period University’s Instructors 30 days 5 15 days University’s Administrators 15 days 5 10 days Students 14 days 3 7 days Instructors and administrators from other universities in terms of cooperation agreement 14 days 3 7 days External subscriber ( refundable insurance fee) 7 days 2 4 days
* Fines for delay or loss a. The value of the delayed borrowing for each day is (0.5 shekels) and increases by the number of delayed days. In case of by the beneficiary repeated deliberate delays, the library has the right to withdraw the library card based on the determined period by library administration. NS. In the event of devastated borrowed library material, the beneficiary is given a period of two weeks to provide the lost material, whether purchasing it or paying the estimated price of the lost materials. NS. In the event of intentional damage of library materials or library theft, the library card will be drawn from the beneficiary and transferred to the academic representative to consider the issue and determine the appropriate punishment.
* External Member The external subscriber pays a refundable insurance fee of (20 dinars). In addition, bring two personal of library card photos. In the event of the end of the subscription of the beneficiary from the library, the amount of the insurance will be refunded.
* Release Procedures a. The release paper is given to the beneficiary after handing over the office ID and check if he does not have any library materials in his possession. NS. In case, student graduates or withdraws his file, a release from the library administration must be obtained.
* Reference service References and other special materials may not be borrowed, whereas copying is permitted inside using an office card. In case, university professor requested the reference, it is borrowed only for one night the library. So, it sold be returned in the following day.
* Counseling Service The library adopts the computerized system in all its technical and administrative works using library special program, which is an integrated system that provides multiple services, including the guidance service through the automated available index program to access information receptacles fast with less effort, whether with the help of the extension staff in the library using the beneficiary system himself to search for the required books.
*Coping Service a. Coping service is one of public services provided by the library. NS. It is allowed to copy unlimited pages of books or periodicals.
A It is allowed to obtain an exact copy of the inside library discs for copying and returned. D. The beneficiary pays a certain fee in return of coping or copying the discs. Library Collection and Supply Policy First / Supplying: The library depends on the supply department to enrich appropriate and necessary various types for building the library collection, and has to be taken in account: Receiving faculty members proposals to purchase library materials for their educational programs to submit to the library director to complete the procedures In the Dean of the College approved form,. Enriching the library through gifting and exchanging library materials. Indexing and Cataloging Cataloging and indexing operations are carried out in the library based on the following: Adopting the encyclopedia of decimal classification (4 parts) prepared by Muhammad Awad Al-Aydi Adopting Arabic numerals in classification numbers according to using the author's family three letters of. Adopting the Arabic thesaurus in the cataloging of library holdings, edited by Mahmoud Aytam. Depending on library in accomplishing tasks on the barcode, and sticking on the book cover consistently and systematically.
* Tools used in the technical procedures section
1. Decimal classification plan
.2. Arab Thesaurus.
3. Computers for data entry (automated indexing).
4. Computers for automatic search.
5. Barcode printer 6. Photocopier
7.The necessary seals for technical procedures.
8. Files for keeping dispatches and purchase orders. General Notes:
a. Information containers are organized and arranged by placing them in their designated places according to the decimal classification plan.
b. In the event of arrival new books, it is announced on university website as well as on library notice board.
c. Books are not allowed to be returned by the beneficiaries directly to the shelves required to be placed on the reading tables.
d. No book may be borrowed in case of is reservation for one or more persons. In this case, priority is taken into account in lending the book, the reservation request is automatically canceled after two days if the reservation request is not reviewed.
e. It is not permissible to lend new books to the beneficiary who has borrowed/renew books except for showing up to check with library director. links
01. Assiut University Library, Egypt
02. Kuwait University Library
03. Mauritanian University Library
04. The Library of the Islamic College of Sciences in Jordan
05. Kuwait Institute for Medical Specializations Library
06. Islamic University Library - Palestine
07. Al-Quds Open University Library - Palestine
08. Qatar University Library
09. Ajman University Library
10. University of Algiers Library
11. Al-Azhar University Library - Palestine
12. Bizet University Library - Palestine
13. Al Akhawayn University Library in Morocco
14. Zayed University Library, United Arab Emirates
15. The American University in Dubai Library
16. The Islamic University Library in Medina
17. University of Palestine Library
18. Al-Aqsa University Library - Palestine
19. An-Najah University Library - Palestine
20. Mansoura University Library, Egypt
21. Umm Al-Qura University Library
22. King Abdulaziz City Library for Science and Technology Electronic Library University Library has subscription to electronic databases to prepare available library beneficiaries whether by viewing, downloading electronic books or articles with full texts in accordance the library set policy. www.oaresciences.org
User Name: WBA508
Password: ****
www.aginternetwork.org
User Name: ag-pse004
www.who.int
User Name : WBA024
Electronic databases with the subscription:
www.oaresciences.org
www.ginternetwork.org
Cambridge Journal Oxford Reference Oxford English Dictionary Institute of Physics Free online databases: Cambridge Journal Oxford Reference Oxford English Dictionary Institute of Physics : www.kutub.info Links of free online resources:
1. Library name: Book Site Library
Link: www.kutub.info Arabic Genre: Books www.star28.com Library name: The Comprehensive Arab Directory Link: www.star28.com Language: Arabic + English Genre: Books (computer) : home.birzeit.edu/librarya Library name: Youssef Ahmed Al-Ghanim Library Link: home.birzeit.edu/librarya Arabic Genre: Books (A variety of all disciplines) : www.arabcin.net Library name: Arabic 3000 Link: www.arabcin.net Arabic Genre: Magazines 5. Tootshamy : www.tootshamy.com Library name: Tootshamy Link: www.tootshamy.com English language Genre: Various books : abooks.tipsclub.com Library name: Arabic Library Link: abooks.tipsclub.com Arabic Genre: Various Books : www.islamport.com Library name: The Comprehensive Encyclopedia Link: www.islamport.com Arabic Genre: Religious Books : www.trytop.com Library name: Network of pioneers Link: www.trytop.com Language: Arabic + English Genre: Various Books Free Online Books-9 : www.pspxworld.com Library name: Free Online Books Link: www.pspxworld.com Language: English Genre: Various Books : www.waqfeya.com Library name: Endowment Library Link: www.waqfeya.com Arabic Genre: Religious Books General instructions inside the library
A. No loud reading.
B. Maintaining order, calm adhering to the library instructions.
C. Using mobile phones are not allowed; users are to put the devices in silent mode to maintain calm.
D. Eating and drinking inside the library is strictly prohibited.
E. Smoking is strictly prohibited inside the library.
F. Pioneers are not allowed to bring their own belongings and bags into the library hall. Rather, they are placed in the designated safes hall.
G. The library is open from eight-thirty morning and until two-thirty in the afternoon. H. All guiding and reference procedures are provided to beneficiaries, questions and inquiries are answered without discrimination to improve performance level to benefit from the available information sources. .
The Gaza University Library was established along with the university in 2006 to be a scientific, cultural, and educational reference with its traditional and electronic forms. It contains books, periodicals, references, brochures, and CDs and has thousands of titles in both the Arabic and English languages in addition to electronic books that students and professors can benefit from.
The library is fundamental in supporting the educational process and scientific research to achieve the advanced and distinguished level for students and faculty. This helps to develop scientific and technological aspects in all fields especially those fields related to University courses. As much as possible, the University Library collaborates with other university libraries through inter-library cooperation agreements to facilitate beneficiaries’ access to information.
The library consists of books, periodicals, references, publications and CDs in two languages: Arabic and English. It has three copies of address book in the case of textbooks and six copies in the case of non-reference books. The library obtains the books requested by university lecturers whether by buying these books or receiving them as gifts offered to the university.
The library services are divided into two main categories: Technical Services and Public Services.
I. Technical Services
This includes all the procedures and technical operations such as provisioning, indexing, classification and inserting data online via a library program, which is designated for this purpose.
II. Public Services
This includes a variety of services such as:
a. User Services
1. Responding to library beneficiaries’ questions and inquiries about the library. 2. Providing personal guidance to library visitors to ensure better understanding of its program and to locate the required books easily.
b. Book Loan Services:
1. Lending specific books through the computerized systems (library software). 2. Returning the books on time and checking them. 3. Collecting the fines imposed on overdue books.
* Book Loan Section
Borrowers
Loan period
Maximum no. of books
Duration of renewal loans
University Lecturers
30 days
5
15 days
University Administrators
10 days
Students
14 days
3
7 days
Academics and Administrators from other universities (within a co-operation agreement)
External Subscriber
2
4 days
* Fines for overdue or lost books:
a. There is an incremental fine system for each overdue day, beginning at 0.5 NIS per book per overdue day, increasing in amount with the growing number of overdue days. In cases where a beneficiary frequently delays in returning books, the library administration withdraws his/her library card for a period decided by the library administration. b. In case of losing any borrowed material, the beneficiary is given two weeks to buy a similar copy or pay the triple of its price. c. In the case of intentional damaging of library materials or book theft, the library administration withdraws the student's library card and refers the student to the Deputy Academic to decide on his/her punishment.
* External Subscriber
The external subscriber is entitled to pay refundable fees equal to 20 J.D. as insurance, in addition to submitting two passport photos for a library card. In case of the termination of the beneficiary library membership, s/he will be given back the insurance fees.
* Procedures of clearance
a. The student receives a clearance from library administration after submitting his/her library card, providing that s/he has returned all borrowed material. b. In case of graduation or withdrawal from the university, the student should get clearance from the library administration.
* References Service
a. References or any other special materials may not be lent out to students. However, photocopying parts of them within the library is permitted. b. The library administration can lend references as overnight lending upon the request of a faculty member binding that s/he brings them back the next morning.
* Guidance Service
The library is based on a computerized system in all its technical and administrative work. The library uses a special program which is an integrated system that offers a variety of services including the guidance service. This service is offered by the cataloguer automation available in the program to permit access to sources of information as soon as possible and with less effort. This can be achieved whether by the help of the guidance staff in the library or by using the computer system to search for books.
* Photocopying Service
a. The library provides photocopying as a public service. b. This service allows for copying of any number of book pages or periodical magazines. c. This service allows getting a replica of the CDs located inside the library to be copied and returned back to library. d. The beneficiary pays a certain charge for photocopying or copying CDs.
a. Reading aloud is prohibited. b. Adherence to the library rules and regulations is required at all times. c. The use of cellular phones in the library is prohibited. d. Eating and drinking in the library are strictly prohibited. e. Smoking inside the library is strictly prohibited. f. All bags must be checked at the cloakroom at the library right entrance. g. The library opens from 8:30 am to 2:30 pm. h. For any inquiries, ask the library administrator for assistance.
Gaza University is characterized by complete computerized programs working simultaneously with all university units and facilities. It consists of nine programs relating to the management of internal university activities in addition to three programs working through the internet, as follows: 1. Admission program: The program is responsible for managing and organizing students' academic matters such as registration, academic plans, and graduation procedures. The program is also responsible for the reports and statistics of the university president, academic affairs, and other departments. 2. Academic Affairs program: It works simultaneously with the admission program to facilitate student services. For example, supervising and categorizing courses and preparing study plans. 3. Student Services Program: This program works through the university's internal network and through the internet, so students will be able to receive the services either way they wish. Some of these services include semester registration, receiving a study plan, grades, GPA, certificates, and official transcripts. 4. Teacher Services Program: This is one of the complementary services which is granted by the computerized system. It concentrates on teacher services, such as teachers’ ability to check their profiles, their students' data, enter grades and review marks. Moreover, there are services for academic advising and different reports for teachers and academic affairs. 5. Student Affairs Program: The role of this program is to manage all services which are related to student affairs, such as scholarship management, loans, etc. Applications may be uploaded and filled out online through the student page on the Internet, or may be obtained internally through the student affairs staff. This program also provides detailed information about registration and students’ social life. 6- Central Library Program: This program’s role is to manage library services with multi-services, such as the creation of databases for references and books. It has the capability to provide internal search services for library patrons and others outside the university or via electronic services on the Internet. Users can only view book titles and abstracts; patrons can only reserve books. This program also has an electronic library to help users look for electronic books. Additionally, the library has a complete system for managing loans, returning books and organizing patrons' data. 7- Stores and Procurement program: It is the system responsible for the management of stores and procurement. This includes the management of items, stores and their contents, incoming and outgoing operations, and different reports and statistics. 8- Financial program: This program is concerned with the financial operations related to the university and students. Its functions include management of different vouchers and exchange, financial profiles of students, checks clipboard service, public finance and other types of reports. 9- Staff Affairs program: It is a computerized system that manages staff affairs from the beginning of work through introducing different job applications and studies such applications, then determining job titles. In addition, it works on managing all the operations that are related to staff as vacations, bonuses, and allowances. The program contains a complete system to calculate the monthly salaries of the staff, printing payroll, and other special reports for the university president and administrative department.
1- Computer labs: The computer lab is suitable for teaching different computer courses such as Introduction to Computers, Computer Applications, programming courses, as well as networking and its security courses. There are 4 laboratories that contains twenty-five computers each working through an internal network connected to a central server and supplied with security and protection programs in addition to various programs to control the network. All Computers are of high specifications and are supplied with a 256 KB and ADSL system Internet connection. In addition, the laboratory contains a central laser printer connected to the network, a projector, and class management software to manage the lab. 2- Multimedia Lab: The lab is equipped for teaching purposes, such as teaching graphics and multimedia courses that include design programs, image processing, and programs for two and three dimensional animation such as Flash and 3-DMAX. The equipment isof high specifications to meet the requirements of running these programs and have high storage capacity. Every computer is supplied with a CD-ROM, a microphone, and speakers. Additionally, the lab contains a central laser printer connected to the network, a color printer, a scanner, a digital camera, a digital video camera, a projector, and management software to administer the laboratory. 3- Free Usage Lab: Students can use this lab at any time during the day from 8:00 to 2:30, for purposes of learning, doing assignments and research. 4- University Internal Network Lab: This lab connects all networks of the university together so information can be easily circulated among different departments and units. 5- Editing Lab: The lab addresses the needs of journalism and public relations specializations. It is supplied with the necessary equipment to improve undergraduates' practical abilities and to enhance their skills. Consequently, qualified graduates of journalism, media, and public relations may easily find their way in the labor market. 6- Language Lab: It contains computers supplied with the needed programs to show films and language/literary recordings related to curriculum materials. It also contains multimedia devices and has internet access.