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Administrative Affairs

Administrative Affairs complements the academic affairs, following up and developing the administrative work and university services in accordance with the University Statute to provide the most effective and efficient work.
It also monitors the performance of the administrative staff, as well as enhances their administrative capabilities in line with the modern concepts and foundation for proper administrative work.
The duties of the University Administrative Affairs are to supervise the following:
1- Management of all staff at the university with the exception of faculty members with whom the Academic Affairs follow up.
2- Public services for both students and staff.
3- Maintenance of university buildings and facilities.
4- Contract implementation and agreements between the university and other parts.
5- Purchase, registration, control, storage of various university supplies and organize their distribution to university facilities.


Introduction to the Library

Introduction to the Library

The Gaza University Library was established along with the university in 2006 to be a scientific, cultural, and educational reference with its traditional and electronic forms. It contains books, periodicals, references, brochures, and CDs and has thousands of titles in both the Arabic and English languages in addition to electronic books that students and professors can benefit from.


Library Mission

The library is fundamental in supporting the educational process and scientific research to achieve the advanced and distinguished level for students and faculty. This helps to develop scientific and technological aspects in all fields especially those fields related to University courses. As much as possible, the University Library collaborates with other university libraries through inter-library cooperation agreements to facilitate beneficiaries’ access to information.


Library Policy

The library consists of books, periodicals, references, publications and CDs in two languages: Arabic and English. It has three copies of address book in the case of textbooks and six copies in the case of non-reference books. The library obtains the books requested by university lecturers whether by buying these books or receiving them as gifts offered to the university.

Library Services

The library services are divided into two main categories: Technical Services and Public Services.

I. Technical Services

This includes all the procedures and technical operations such as provisioning, indexing, classification and inserting data online via a library program, which is designated for this purpose.

II. Public Services

This includes a variety of services such as: 

a. User Services 

1. Responding to library beneficiaries’ questions and inquiries about the library.
2. Providing personal guidance to library visitors to ensure better understanding of its program and to locate the required books easily.

b. Book Loan Services:

1. Lending specific books through the computerized systems (library software).
2. Returning the books on time and checking them.
3. Collecting the fines imposed on overdue books.

* Book Loan Section



Loan period

Maximum no. of books

Duration of renewal loans

University Lecturers

30 days


15 days

University Administrators

15 days


10 days


14 days


7 days

Academics and Administrators from other universities (within a co-operation agreement)

14 days


7 days

External Subscriber

7 days


4 days


* Fines for overdue or lost books:

‌a. There is an incremental fine system for each overdue day, beginning at 0.5 NIS per book per overdue day, increasing in amount with the growing number of overdue days. In cases where a beneficiary frequently delays in returning books, the library administration withdraws his/her library card for a period decided by the library administration.
b. In case of losing any borrowed material, the beneficiary is given two weeks to buy a similar copy or pay the triple of its price.
c. In the case of intentional damaging of library materials or book theft, the library administration withdraws the student's library card and refers the student to the Deputy Academic to decide on his/her punishment.

* External Subscriber

The external subscriber is entitled to pay refundable fees equal to 20 J.D. as insurance, in addition to submitting two passport photos for a library card. In case of the termination of the beneficiary library membership, s/he will be given back the insurance fees.

* Procedures of clearance

a. The student receives a clearance from library administration after submitting his/her library card, providing that s/he has returned all borrowed material.
b. In case of graduation or withdrawal from the university, the student should get clearance from the library administration.

* References Service

a. References or any other special materials may not be lent out to students. However, photocopying parts of them within the library is permitted.
b. The library administration can lend references as overnight lending upon the request of a faculty member binding that s/he brings them back the next morning

* Guidance Service

The library is based on a computerized system in all its technical and administrative work. The library uses a special program which is an integrated system that offers a variety of services including the guidance service. This service is offered by the cataloguer automation available in the program to permit access to sources of information as soon as possible and with less effort. This can be achieved whether by the help of the guidance staff in the library or by using the computer system to search for books.

* Photocopying Service

a. The library provides photocopying as a public service.
b. This service allows for copying of any number of book pages or periodical magazines.
c. This service allows getting a replica of the CDs located inside the library to be copied and returned back to library.
d. The beneficiary pays a certain charge for photocopying or copying CDs.

General Instructions Inside the Library

a. Reading aloud is prohibited.
b. Adherence to the library rules and regulations is required at all times.
c. The use of cellular phones in the library is prohibited.
d. Eating and drinking in the library are strictly prohibited.
e. Smoking inside the library is strictly prohibited.
f. All bags must be checked at the cloakroom at the library right entrance.
g. The library opens from 8:30 am to 2:30 pm.
h. For any inquiries, ask the library administrator for assistance.

University Electronic Systems

Gaza University is characterized by complete computerized programs working simultaneously with all university units and facilities.
It consists of nine programs relating to the management of internal university activities in addition to three programs working through the internet, as follows:
1. Admission program:
The program is responsible for managing and organizing students' academic matters such as registration, academic plans, and graduation procedures. The program is also responsible for the reports and statistics of the university president, academic affairs, and other departments. 
2. Academic Affairs program:
It works simultaneously with the admission program to facilitate student services. For example, supervising and categorizing courses and preparing study plans.
3. Student Services Program:
This program works through the university's internal network and through the internet, so students will be able to receive the services either way they wish. Some of these services include semester registration, receiving a study plan, grades, GPA, certificates, and official transcripts. 
4. Teacher Services Program:
This is one of the complementary services which is granted by the computerized system. It concentrates on teacher services, such as teachers’ ability to check their profiles, their students' data, enter grades and review marks. Moreover, there are services for academic advising and different reports for teachers and academic affairs.
5. Student Affairs Program:
The role of this program is to manage all services which are related to student affairs, such as scholarship management, loans, etc. Applications may be uploaded and filled out online through the student page on the Internet, or may be obtained internally through the student affairs staff. This program also provides detailed information about registration and students’ social life.
6- Central Library Program:
This program’s role is to manage library services with multi-services, such as the creation of databases for references and books. It has the capability to provide internal search services for library patrons and others outside the university or via electronic services on the Internet. Users can only view book titles and abstracts; patrons can only reserve books. This program also has an electronic library to help users  look for electronic books. Additionally, the library has a complete system for managing loans, returning books and organizing patrons' data.
7- Stores and Procurement program:
It is the system responsible for the management of stores and procurement. This includes the management of items, stores and their contents, incoming and outgoing operations, and different reports and statistics.
8- Financial program:
This program is concerned with the financial operations related to the university and students. Its functions include management of different vouchers and exchange, financial profiles of students, checks clipboard service, public finance and other types of reports.
9- Staff Affairs program:
It is a computerized system that manages staff affairs from the beginning of work through introducing different job applications and studies such applications, then determining job titles. In addition, it works on managing all the operations that are related to staff as vacations, bonuses, and allowances. The program contains a complete system to calculate the monthly salaries of the staff, printing payroll, and other special reports for the university president and administrative department.



1- Computer labs:
The computer lab is suitable for teaching different computer courses such as Introduction to Computers, Computer Applications, programming courses, as well as networking and its security courses. There are 4 laboratories that contains twenty-five computers each working through an internal network connected to a central server and supplied with security and protection programs in addition to various programs to control the network.
All Computers are of high specifications and are supplied with a 256 KB and ADSL system Internet connection.
In addition, the laboratory contains a central laser printer connected to the network, a projector, and class management software to manage the lab.
2- Multimedia Lab:
The lab is equipped for teaching purposes, such as teaching graphics and multimedia courses that include design programs, image processing, and programs for two and three dimensional animation such as Flash and 3-DMAX.
The equipment isof high specifications to meet the requirements of running these programs and have high storage capacity. Every computer is supplied with a CD-ROM, a microphone, and speakers. Additionally, the lab contains a central laser printer connected to the network, a color printer, a scanner, a digital camera, a digital video camera, a projector, and management software to administer the laboratory.   
3- Free Usage Lab:
Students can use this lab at any time during the day from 8:00 to 2:30, for purposes of learning, doing assignments and research.
4- University Internal Network Lab:
This lab connects all networks of the university together so information can be easily circulated among different departments and units.
5- Editing Lab:
The lab addresses the needs of journalism and public relations specializations. It is supplied with the necessary equipment to improve undergraduates' practical abilities and to enhance their skills. Consequently, qualified graduates of journalism, media, and public relations may easily find their way in the labor market.   
6- Language Lab:
It contains computers supplied with the needed programs to show films and language/literary recordings related to curriculum materials. It also contains multimedia devices and has internet access.